Businesses in the UK running compressed air systems have legal obligations to ensure the health and safety of their employees and others who may be affected by their activities.
Can you demonstrate you are operating within the legislation?
To demonstrate legal compliance when operating compressed air systems in the UK, businesses must maintain and be able to produce certain evidence. This evidence helps verify that the business is adhering to relevant health and safety regulations.
Here are key pieces of evidence that businesses should have readily available:
• A Written Scheme of Examination
Under the Pressure Systems Safety Regulations 2000 (PSSR), businesses operating compressed air systems must have a written scheme of examination. This document outlines the schedule and scope of examinations to be carried out by a competent person. Evidence of this written scheme should be available for inspection.
• Examination Records
Maintain records of examinations conducted on the compressed air system. These records should include details such as the date of the examination, findings, any defects identified, and actions taken to address those defects. The records should be kept up to date and made available for inspection.
• Maintenance Records
Keep comprehensive records of maintenance activities performed on the compressed air system. This includes routine maintenance, repairs and any modifications made to the system. Maintenance records help demonstrate that the system is being properly cared for and that defects are promptly addressed.
• Risk Assessment Documentation
Maintain records of risk assessments conducted for the compressed air system. These records should outline identified hazards, evaluated risks, and the control measures in place to mitigate those risks. Regularly review and update the risk assessment as needed.
• Training Records
Document the training provided to employees who operate or maintain the compressed air system. This includes records of training on safe working practices, emergency procedures, and any specific skills required for handling the equipment. Training records help demonstrate competence and compliance with health and safety regulations.
• Records of Competence
Keep records indicating the competence of individuals responsible for the compressed air system. This may include certifications, qualifications or evidence of relevant experience. Demonstrating that personnel are competent ensures that they have the necessary skills and knowledge to operate and maintain the system safely.
• Emergency Procedures
Document and display clear emergency procedures related to the operation of the compressed air system. This includes information on shutdown procedures, contact details for emergency services and actions to be taken in the event of malfunctions or emergencies.
• Documentation of Compliance with Other Regulations
Maintain evidence of compliance with other relevant regulations, such as the Control of Substances Hazardous to Health Regulations (COSHH) if the compressed air system involves substances that are hazardous to health. This may include records of exposure assessments, control measures, and employee training.
• Noise Level Assessments
If the compressed air system generates significant noise, keep records of noise level assessments. This includes measurements, assessments of exposure, and details of control measures implemented to protect employees from excessive noise.
• Records of Reporting Incidents (RIDDOR)
Maintain records of any incidents or accidents related to the compressed air system that fall under the reporting requirements of the Reporting of Injuries, Diseases, and Dangerous Occurrences Regulations (RIDDOR). This includes details of the incident, injuries sustained, and actions taken.
• Documentation of Environmental Compliance
If the compressed air system involves substances that are classified as hazardous waste, keep evidence of compliance with environmental regulations. This may include records of waste disposal, transportation, and adherence to the Environmental Protection Act.
If you are unsure, then Cambs Compressors can help
Having this evidence readily available for inspection helps businesses demonstrate your commitment to health and safety compliance, both to regulatory authorities and internal stakeholders. Regularly reviewing and updating documentation is crucial to ensuring ongoing compliance with legal requirements.
Cambs Compressors have qualified inspectors who can come to site to discuss how you ensure you both operate and can evidence that the business is adhering to relevant health and safety regulations.